# data preparation

### Seven Steps for Data Cleaning

June 20th, 2024 by

Ever consider skipping the important step of cleaning your data? It’s tempting but not a good idea. Why? It’s a bit like baking.

I like to bake. There’s nothing nicer than a rainy Sunday with no plans, and a pantry full of supplies. I have done my shopping, and now it’s time to make the cake. Ah, but the kitchen is a mess. I don’t have things in order. This is no way to start.

First, I need to clear the counter, wash the breakfast dishes, and set out my tools. I need to take stock, read the recipe, and measure out my ingredients. Then it’s time for the fun part. I’ll admit, in my rush to get started I have at times skipped this step.

### Best Practices for Data Preparation

October 4th, 2021 by

If you’ve been doing data analysis for long, you’ve probably had the ‘AHA’ moment where you realized statistical practice is a craft and not just a science. As with any craft, there are best practices that will save you a lot of pain and suffering and elevate the quality of your work. And yet, it’s likely that no one may have taught you these. I know I never had a class on this. (more…)

### Rescaling Sets of Variables to Be on the Same Scale

December 11th, 2018 by

by Christos Giannoulis, PhD

Attributes are often measured using multiple variables with different upper and lower limits. For example, we may have five measures of political orientation, each with a different range of values.

Each variable is measured in a different way. The measures have a different number of categories and the low and high scores on each measure are different.

### Preparing Data for Analysis is (more than) Half the Battle

March 18th, 2015 by

Just last week, a colleague mentioned that while he does a lot of study design these days, he no longer does much data analysis.

His main reason was that 80% of the work in data analysis is preparing the data for analysis.  Data preparation is s-l-o-w and he found that few colleagues and clients understood this.

Consequently, he was running into expectations that he should analyze a raw data set in an hour or so.

You know, by clicking a few buttons.

I see this as well with researchers new to data analysis.  While they know it will take longer than an hour, they still have unrealistic expectations about how long it takes.

So I am here to tell you, the time-consuming part is preparing the data.  Weeks or months is a realistic time frame.  Hours is not.

(Feel free to send this to your colleagues who want instant results.)

There are three parts to preparing data: cleaning it, creating necessary variables, and formatting all variables.

### Data Cleaning

Data cleaning means finding and eliminating errors in the data.  How you approach it depends on how large the data set is, but the kinds of things you’re looking for are:

• Impossible or otherwise incorrect values for specific variables
• Cases in the data who met exclusion criteria and shouldn’t be in the study
• Duplicate cases
• Missing data and outliers (don’t delete all outliers, but you may need to investigate to see if one is an error)
• Skip-pattern or logic breakdowns
• Making sure that the same value of string variables is always written the same way (male ≠ Male in most statistical software).

You can’t avoid data cleaning and it always takes a while, but there are ways to make it more efficient. For example, rather than search through the data set for impossible values, print a table of data values outside a normal range, along with subject ids.

This is where learning how to code in your statistical software of choice really helps.  You’ll need to subset your data using IF statements to find those impossible values.

But if your data set is anything but small, you can also save yourself a lot of time, code, and errors by incorporating efficiencies like loops and macros so that you can perform some of these checks on many variables at once.

### Creating New Variables

Once the data are free of errors, you need to set up the variables that will directly answer your research questions.

It’s a rare data set in which every variable you need is measured directly.

So you may need to do a lot of recoding and computing of variables.

Examples include:

And of course, part of creating each new variable is double-checking that it worked correctly.

### Formatting Variables

Both original and newly created variables need to be formatted correctly for two reasons:

First, so your software works with them correctly.  Failing to format a missing value code or a dummy variable correctly will have major consequences for your data analysis.

Second, it’s much faster to run the analyses and interpret results if you don’t have to keep looking up which variable Q156 is.

Examples include:

• Setting all missing data codes so missing data are treated as such
• Formatting date variables as dates, numerical variables as numbers, etc.
• Labeling all variables and categorical values so you don’t have to keep looking them up.

All three of these steps require a solid knowledge of how to manage data in your statistical software.  Each one approaches them a little differently.

It’s also very important to keep track of and be able to easily redo all your steps.  Always assume you’ll have to redo something.  So use (or record) syntax, not only menus.